Policies

COVID-19 Safety Plan Policies & Procedures

FACE COVERINGS

All children in grades 4 – 12 inclusive are required to wear a non-medical or cloth mask when attending in-person workshops at The Art Lab. While not required, children in JK – Grades 3 are strongly encouraged to wear a mask, if possible. You can read the full section-22 mask order from The Windsor-Essex County Health Unit by clicking here.

ACCESSING THE STUDIO & DROP OFF/PICK UP 

  • Staff, children, parents, and caregivers must not enter the premise if they have symptoms of COVID-19 or have travelled outside of Canada in the last 14 days or have been identified by public health as a close contact of a person with a confirmed case of COVID-19.

  • We have posted signage on the front door and at the front desk reminding people not to enter the site if they have symptoms associated with COVID-19.

  • At drop off, parents/caregivers will be required to check “yes/no” that children do not have symptoms of common cold, influenza, COVID-19, or other respiratory disease.

  • We will not accept a child drop off if the answer is yes

  • Staff with symptoms of COVID-19 will be excluded from work, stay home, and self-isolate until they have been assessed by a health care provider to exclude COVID-19 or other infectious disease, and their symptoms have resolved.

  • Parents and caregivers are required to assess their children daily for the presence of symptoms of common cold, influenza, COVID-19, or other infectious respiratory disease prior to drop off. Parents and caregivers must keep their children at home until they have been assessed by a health care provider to exclude COVID-19 or other infectious diseases, and their symptoms have resolved.

  • If a staff member becomes ill or exhibits symptoms of COVID-19 while at work they will be required leave work immediately and self isolate until they are deemed safe to return

HAND HYGIENE & RESPIRATORY ETIQUETTE

  • Proper hand hygiene and respiratory etiquette is posted throughout the studio and in the washrooms

PHYSICAL DISTANCING

  • Staff should maintain a distance of at least 2 metres from each other. Where this is not possible, for example when transferring a very young child from one worker to another, plan and communicate the work task in advance to ensure that time spent in close proximity is minimized.

  • We have limited the amount of people in the studio at one time to 6 and events will not be scheduled at this time.(revised December 8th, 2020)

  • Activities will be staggered to encourage physical distancing between children.

  • It is not always possible for workers to maintain physical distance from children, and between children, when in care. Adhere to the principle of physical distancing where possible, by:

1.  Minimizing the frequency of direct physical contact with children.

2.  Forming a number of separate play areas in order to space children apart. Note that children who live in the same home do not need to maintain physical distance from each other.

3.  Creating smaller groups or cohorts of children and keeping these groups separate from each other.

4.  Minimizing the number of different workers that interact with the same child or group of children.

5.  Organizing snack/meal areas to space children apart.

6.  Including the use of outdoor space for various activities, including snack/meal time, while adhering to physical distancing and hygiene principles.

CLEANING & DISINFECTING

  • We have removed toys and materials that have surfaces that are not easily cleaned.

  • We have remove items from the studio to reduce surfaces that could become contaminated.

  • High traffic and frequently-touched surfaces (e.g., door knobs, cupboard handles, light switches, faucet handles, tables, chairs, toys). Are disinfected with a bleach solution throughout the day

  • General cleaning and disinfecting of the workplace will occur once a day at a minimum

  • Toys and objects that children have touched will be disinfected at the end of the day and will be rotated to reduce exposure.

  • If a worker or child leaves the studio due to symptoms of COVID-19, clean areas those individuals were in, including surfaces they may have touched, immediately upon their departure.

USE OF PPE

  • COVID-19 Public Health Guidance for Child Care Settings states that personal protective equipment, such as masks and gloves, are not needed beyond those used by staff as part of regular precautions for the hazards normally encountered in their regular course of work.

  • Where PPE has been identified for tasks prior to the COVID-19 pandemic, continue to use this PPE when performing these tasks.

  • Public health does NOT recommended children to wear masks in child care settings.

MEALS & SNACKS

  • Sharing of food or drink by staff or children is not permitted.

  • Snacks and meals are only allowed at a designated table that has been sanitized before and after use.

OTHER METHODS TO CONTROL RISK

  • Adequate amounts of high touch materials, such as art supplies, will be supplied in order to minimize sharing between children.

  • Children’s belongings will be stored separately on every second hook to avoid touching.

  • We will use the outdoor space as much as possible throughout the day.

 

ARTWORK PICKUP AND STORAGE

Our policy is to store artwork for 2 weeks only. Please pick up your artwork within this timeframe.  It is not guaranteed your artwork will still be at the studio 2 weeks after your workshop. 

We know how precious it is and we do our best to hold on as long as possible.  However, the studio is very busy and artwork can pile up! We have lots of artists creating and only have enough room to artwork for 2 weeks.

WORKSHOPS

 CANCELLATION & TRANSFER

  • You can refund your workshop booking up to 24 hours before the workshop using the link provided you in the booking confirmation. We cannot provide a refund after this time.

  • You can transfer your workshop booking up to 24 hours before the workshop using the link provided you in the booking confirmation.

  • We cannot provide a transfer after this time.  

 LATENESS

  • Running late? We understand that sometimes there are unforeseeable issues. These things happen. 

  • If you are 5 minutes late to a workshop it makes it really hard on the instructor and the demonstration. This can be avoided by arriving 5-10 minutes early. The classroom itself will open up 5 minutes before the start of the demonstration so you have time to grab an apron and settle in.

  • If you are more than 5 minutes late to a workshop demonstration you will miss the instruction and the necessary steps in the project and you may not be able to join in. This is at the discretion of the instructor.

  • Understand that we cannot offer a refund or credit if you are late and unable to join the class. If there is room for the next demonstration, you are welcome to join that one instead.

  • We require 24 hours notice of any cancellations and transfers.

 CHANGES TO BOOKINGS

  • You can make changes to your booking up to 24 hours before.

  • If the change you make requires less payment than originally paid, a credit will be entered on your account (i.e. a booking change from 2 people to 1, the amount paid for the 2nd person will be added to your account.)

INTRODUCTION

This privacy notice provides you with details of how we collect and process your personal data through your use of our site http://theartlabwindsor.com.

By providing us with your data, you warrant to us that you are over 13 years of age.

THE ART LAB WINDSOR is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).

Contact Details

Our full details are :

FULL NAME OF LEGAL ENTITY The Art Lab Windsor Inc.

EMAIL team@theartlabwindsor.com

POSTAL ADDRESS 894 Ottawa Street, Windsor, ON N8X 2C8

It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at team@theartlabwindsor.com.

What Data Do We Collect About You, For What Purpose And On What Ground We Process It?

The Art Lab respects your privacy and is committed to protecting the personal information that you provide to us. This statement explains policies and practices regarding the use and disclosure of your personal information by The Art Lab. Please note The Art Lab reviews and updates this Privacy Policy from time to time as needed without notice. Therefore, you should review the terms of this policy periodically to make sure that you are aware of how The Art Lab collects and uses personal information. By using my web site, you consent to the collection and use of your personal information by The Art Lab as explained below.

PERSONAL INFORMATION

You have complete control over your personal information. In general, you can visit this web site without providing us any personal information. However, there are instances where we must have your personal information in order for us to grant you access to protected and secured sites.

This information may include registration data (your name, address, email address, phone number, title, etc.), information request data and response data (“User Information”). When you receive your confirmation email or when you receive any email from the list server, you will be given instructions on how to remove yourself from the list.

USE OF USER INFORMATION

We intend to use such information for purposes of supporting your relationship with The Art Lab by designing website content that is suitable to your needs and alerting you to new information, products and service offerings as they become available. This User Information may be retained by The Art Lab to verify compliance with the agreement, to keep track of the domains from which people visit this website, to create a user profile to better serve you, or to simply contact you either electronically or otherwise.

If you decide that I should not use your personal User Information to contact you, please let us know and I will not use that information for such purpose. Please do not submit any User Information if you are less than 18 years of age.

DISCLOSURE OF USER INFORMATION

The Art Lab does not sell, trade or transfer User Information to third parties. However, I may share User Information with my business partners for marketing, advertising or product/service offering development purposes. For example, we provide User Information to my service providers for direct emailing of my newsletters, online surveys or notifications on The Art Lab Offerings to my viewers.

I also disclose User Information if: I have your consent; I need to share it in order to provide you with the products and/or services you requested; I respond to a court order or you violate my Terms of Use. You may separately agree to provide your personal information to third parties that provide content for The Art Lab Offerings, in order to access and/or use their products and/or services. If you agree to provide such information to these third parties, then your personal information will be subject to their privacy policies.

ACCURACY AND SECURITY

The accuracy and security of the User Information is important to The Art Lab. Currently, you may review and request updates to your User Information retained by contacting The Art Lab. If you contact us to correct your User Information, I will attempt to correct such inaccuracies in a timely manner.

The Art Lab is concerned with the security of your User Information and is committed to taking reasonable steps to protect it from unauthorized access and use of that personal information. To that end, I put in place the appropriate physical, electronic and managerial policies and procedures to secure your personal User Information. I also continue to implement procedures to maintain accurate, complete and current User Information.

USERNAMES AND PASSWORDS

Access to certain content on my web site may be allowed under a written agreement between you or your employer and The Art Lab and will require a username and/or password.

In some cases, failure to provide personal information may prevent you from accessing certain The Art Lab web site(s) containing certain confidential information, products, services, or promotional offers (“The Art Lab Offerings”). By accessing and using my protected and secured web site(s), you agree to maintain the confidentiality of the username and password you selected to access such site(s) and consent to the Terms of Use. 

COOKIES

The Art Lab uses “cookies”. A cookie is a small data file that a web site can transfer to a visitor’s hard drive to keep records of the visits to such site. A cookie contains information such as your username and password that helps us recognize the pages you have visited and improve future visits, but the only personal information a cookie can contain is the information that you provide yourself.

A cookie cannot read data off of your hard drive or read cookie files created by other sites. Information stored in cookies may be encrypted, however, I do not store your credit card number in cookies. If you prefer not to accept a cookie, you can set your web browser to warn you before accepting cookies or you can refuse all cookies by turning them off in your web browser.

However, access to some of my secured web site(s) may require the use of cookies, which you must enable only cookies that get sent back to the originating server. Otherwise, you can still access most of the features on my web site even without accepting a cookie.

EXTERNAL LINKS

The Art Lab web site provides links to other third party web sites. Even if the third party is affiliated withThe Art Lab through a business partnership or otherwise, The Art Lab is not responsible for the privacy policies or practices or the content of such external links. These links are provided to you for convenience purposes only and you access them at your own risk.

TERMS OF USE

Please also see my Terms of Use, which describes the restrictions, disclaimers, indemnification and limitation of liability governing the use of the entire The Art Lab web site.

GENERAL

If you have questions regarding my Privacy Statement, please contact us via the Contact page.

This policy was last modified December 8th, 2020.